MaKami Hiring Administrative Assistant – SALT

MaKami Hiring - Administrative Assistant

MaKami College is a provincially licensed Private Vocational College offering a 3,000 Hour Advanced Clinical Massage Therapy Diploma Program, a Health Care Aide Certificate Program, a Business Administrative Assistant Diploma Program, a Master Instructor Diploma Program and Alberta Basic Security Training. Our vision is to provide a positive learning environment for ALL our students. We believe that everyone deserves the opportunity to better their lives through the transforming power of education.

As MaKami College continues to grow we have an exciting opportunity for an experienced Administrative Assistant to join our Strategic Academic Learning Team (SALT). The SALT works closely with our students, to support them throughout their time with MaKami College. If you have a passion for helping others and working with people, this could be the perfect position for you.

Major Accountabilities/Responsibilities (Including but not limited to the following):

  • Writing letters and emails on behalf of other team members as requested
  • Carrying out administrative duties such as filing, typing, copying, faxing, scanning, etc.
  • Maintaining computer and manual filing systems
  • Providing information to colleagues and students, while handling sensitive information in a confidential manner
  • Replying to emails, telephone messages and inquiries in a timely manner
  • Developing and updating administrative systems to make them more efficient
  • Managing student appointments for the SALT Manager and other team members as required
  • Booking appointments for Wellness, Disability funding, Learning Support and Attendance sessions
  • Various miscellaneous tasks such as assisting with organizing and coordinating graduation events, assisting with orientation for 1st and 2nd-year students, providing uniforms/scrubs to students or new employees
  • Working collaboratively with members of the Student Advisory Services (SAS) team and faculty to ensure that students are provided with the best possible service

Education & Experience

  • A Diploma or Certificate in Office Administration from a recognized institution
  • Minimum two years experience in an administrative role
  • High proficiency in the Microsoft Office Suite of products (Excel, Word, PowerPoint)
  • Fluent in the English language (written and verbal)
  • Excellent verbal/written communication skills, grammar and spelling
  • Knowledge of office administration procedures
  • Ability to manage multiple and changing priorities at once
  • High attention to detail
  • Strong organization and planning skills
  • Excellent telephone etiquette
  • Displays a positive, cheerful and helpful attitude
  • Ability to build strong relationships internally
  • Works efficiently and with integrity under pressure
  • High level of professionalism, confidentiality and discretion

We offer a competitive compensation package, fun work environment and opportunity to grow your career in a post-secondary institution that not only cares about its students but also takes great care of its employees.