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MaKami Hiring Administrative Assistant – Government Relations

MaKami Hiring Administrative Assistant - Government Relations

MaKami College is a provincially licensed Private Vocational College offering a 3,000 Hour Advanced Clinical Massage Therapy Diploma Program, a Health Care Aide Certificate Program, a Business Administrative Assistant Diploma Program, a Master Instructor Diploma Program and Alberta Basic Security Training. Our vision is to provide a positive learning environment for ALL our students. We believe that everyone deserves the opportunity to better their lives through the transforming power of education.

This position has primary responsibility for providing day-to-day administrative support to the Government Relations Team, assisting with annual reporting and program audits. The position provides a wide variety of administrative support services, all of which contribute to the efficient and professional operation of the department. It is expected that the incumbent is well organized and possesses excellent time management skills.

Major Accountabilities/Responsibilities (Including but not limited to the following):

  • Performs general administrative duties such as word processing, filing, answering phones, photocopying, faxing, creating and retrieving correspondence for the leadership team
  • Prepare and maintain reports using established templates
  • Assistant with annual reporting, auditing of all programs and program surveys
  • Audit student files ensuring required information is up to date
  • Liaising with various departments to gather appropriate documentation and data
  • Scanning and photocopying documents
  • Digitizing files and data entry
  • Maintain an efficient and effective record-keeping system
  • Assist with all administrative tasks related to the efficient operations of MaKami College campuses in Calgary
  • Provide executive assistant support to the senior leadership team

Education & Experience

  • Minimum two years of related experience
  • Diploma or Certificate in Administration or Records Management considered an asset
  • Experience in an office environment, within an educational institution, is considered an asset
  • Proficient MS Office skills (excel, word, PowerPoint) is essential
  • Previous file management and data entry experience preferred
  • Driving license and own transport preferred

Skills & Competencies

  • Excellent oral and written communication skills
  • Attention to detail and proofreading skills
  • Ability to adapt to rapidly changing priorities
  • Ability to work independently and as a member of a team
  • Strong organization skills
  • Able to work according to established procedure
  • Able to manage time effectively and/or suggest strategies for better time management
  • Able to sort, file and retrieve necessary information accurately from both electronic and hard copy files
  • Self-motivated and positive attitude

 

Please note, while this position is based at our Marlborough Mall Campus, regular travel is required to our SW Calgary and Edmonton campuses

We offer competitive compensation, a fun work environment and the opportunity to grow your career in a post-secondary institution that not only cares about its students but also takes great care of its employees